Total Club Management Solution
Debitsuccess have taken it one step further to assist you in managing your business. The combination of our full
service billing solution together with a fully integrated facility management program Clubware, Debitsuccess offers
you a complete facility management solution.Give your customers an outstanding experience, and manage your memberships easily and effectively. Clubware Facility Management Software includes features to help you administer accounts, concession cards, bookings, classes, photo ID, fitness programs, member arrivals and more. Reports can be produced on renewals, membership, financial status and visits, helping ensure greater membership retention and club profitability. Clubware is available as a lease option that includes support and upgrades, affording you a low total cost of ownership.
- Clubware Facility Management Software includes features to help you administer
- Member Management
- Fitness programming and tracking
- Bookings and Calendar
- Class Management
- POS and Inventory Management
- Reports and Customised Reporting
- Correspondence and Mail Merge
- Operates cash drawer, bar code scanner, gate, web camera and printers
Easy leasing arrangements includes free support, free initial training, free version upgrades (min 2 per year) and free set up and integration
Over 400 H & F Clubs across Australia and New Zealand use Clubware as their facility management system.
The Clubware Web Site
For Upgrades, Downloads, FAQ’s and Troubleshooting, Help, Demonstrations, Contact Information and Support visit the Clubware website www.clubware.com.au.Other Software Packages
Should you already have a software program in place and are not ready to utilise Clubware we can offer you access to receive electronic reports on a weekly basis.Every Monday Debitsuccess supplies those facilities that request it with information that you can then use to electronically update their own computer system. This is not necessary for facilities using Clubware. The information is supplied by email and is correct at the time it is produced remembering that Debitsuccess operate a virtual system that is constantly being updated.
The data consists of 3 files that are simple comma and quotation mark delimited text files. You can view these files by opening them using Windows Notepad facility and looking at the data. If you are not sure about the end result you are seeing in your own software package you should in the first instance open the files from Debitsuccess to ascertain if the problem is with the data from Debitsuccess or something which has gone wrong in your own system.
The 3 files are called Bal4gym.dat, File4gym.dat and Tran4gym.dat.
Bal4gym has the format Facility Name, Facility Identifier, Customer Name, Debitsuccess reference number, Amount the customer has paid to date, Amount due by the customer and Date of next debit. If there is a difference between the amount due and amount paid the customer is either overdue or has paid in advance. There will be a line for each current customer in this file.
File4Gym contains text information about customers whose accounts have been closed and the reason for this. Overdue customer information is also included here including the last reversal reason, if any. Closed information is relevant for customers who have closed in the last 3 months.
Tran4gym details every transaction since the last file was produced. A receipt is money collected for you and an invoice is a reversal.
Once Debitsuccess have supplied you with this information it is your responsibility to get it into your system. Most modern systems will have text importing facilities that will be able to this with a minimum of fuss.